There are few machines in your office that are more necessary and hard-working than the copier. Between spitting out memos, announcements, letters, schedules and other important documents, this machine works from sunup to sundown — and rarely ever gets noticed except for when something goes wrong.

As important as your copier is, it’s vital to your company to make sure it’s always in tip-top condition. However, no matter how much you put into it, at some point you have to just go ahead and send your copier to the great office in the sky. But when should you do that? When is it time to retire your copier and get a new one? Here are some tips to help you make that decision.

How to Determine When to Retire Your Copier

Your Copier Keeps Breaking Down

This one seems fairly obvious. Look, as hard as they are worked, copiers are going to break from time to time. Thankfully, most repair jobs are quick and easy. But if your copier has gotten to the point where every other day you have to hang up the “Out of Order” sign, then it’s time to start looking for something a little more reliable.

Your Printing Quality Suffers

Even if your printer is technically working, that doesn’t mean it’s not time to replace it. When copiers get old, the individual mechanisms don’t always work at peak performance. This substandard performance can lead to documents that just don’t look right. They might be blurry, printing double, smudged or something else, but it boils down to one simple truth: your documents need to look professional. And if they aren’t, it’s time to do something about it. Repair what you can repair, but be prepared that it may be beyond fixing.

Your Machine Lacks Functionality

Even if your copier is working fine, an older copier simply can’t do everything the newer ones can. Sure, it still prints alright. But with the technology being offered now, your copiers can do so much more. And it’s not just about all the bells and whistles, either. Think about how much more efficient your office could be if it had a new printer with all the latest features — features that turn a machine from just a copier into a fully-integrated part of your office team.